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Employee Benefits

Job Title:   HR Assistant
03 / 17 / 2014
30 hrs., M-F 9 a.m. - 3:30 p.m.
Human Resources
Associate's Degree Preferred
Mount Auburn Hospital - Cambridge, MA

Principal Duties and Responsibilities 1. Ensures that all paperwork is completed and distributed to proper parties regarding new hires and transfers. a. Completes all paperwork regarding new hires within first week of hire. b. Ensures completing of I-9 information within three working days. c. Prepares information packets for sign-in. 2. Within specified time frame, develops and prepares various recruitment reports for the Director of Employment and the Vice President for Human Resources, including the annual report, advertising budget analysis, and recruitment analysis and summary. 3. Collects information on open positions and prepares weekly job posting (requires 95% accuracy) for reception area and in main hospital. 4. Assists employment representatives in a variety of roles in order to recruit and hire qualified applicants for positions at Mount Auburn Hospital. a. Contacts outside agencies, college placement offices, and work/study programs to determine career day and open house dates. b. Attends at least three job fairs with employment representatives as reported to manager. c. Answers telephone, performs initial telephone screening, and coordinates appointments for interviews. Is able to correctly answer questions from applicants regarding job opportunities, as reported by positive feedback from employment representatives and applicants. d. Places and receives call regarding references. Obtains information when possible and keeps employment representative updated regarding success. 5. Prepares documents needed to add new employees to the payroll and to enroll them in appropriate insurance plans. 6. Checks e-mail at least four times daily and responds to messages promptly. Forwards phone when not in office.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED 1. Knowledge of employment laws and practices; ability to compose business correspondence, normally acquired in one year of college or business school. 2. Knowledge of office administration/employment procedures, acquired during one year of on-the-job experience. 3. Ability to interact with a variety of people when discussing benefit programs, completing employment documentation, conducting interviews, and the like. Oral communication skills. 4. Analytical skills to prepared employment analysis, such as cost-per-hire and sources of applicants. 5. Typing skills (less than 40 wpm) .
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Mount Auburn Hospital 330 Mount Auburn St, Cambridge, MA 02138 617-492-3500