City
 
Date Posted
12 / 31 / 2019
Grade
14
Hours Required
40 Hours
Department
Accounts Payable
Schedule
Full-Time
Education
High School or Equivalent Required
Location
Mount Auburn Hospital - Cambridge, MA

Accounts Payable Rep.

Mount Auburn Hospital - Cambridge, MA

Description:

Principal Duties and Responsibilities

1. Receives, sorts and distributes mail.

2. Matches invoices, purchase orders, and packing slips for accuracy of figures.

3. Processes invoices & vouchers for payment using computer system.

4. Prioritizes invoices for payment in accordance with hospital's payment terms.

5. Assures that proper documentation and authorization are received for payment of invoice.

6. Resolves or assists in the resolution of invoice problems on a timely basis.

7. Files paid invoices after each check run and maintains vendor files.

8. Matches invoices and receiving documents to checks.

9. Retrieves and copies invoices or vendor files in response to requests from accountants, auditors or other parties.

10. Train new staff. Senior staff will also have the following duties:

11. Prepares and executes A/P check runs.

12. Interacts with bank in regards to placing stop payments on A/P checks.

13. Assist other staff members in resolving problem invoices, and coordinate staff’s activities regarding end of year procedures. (Packing up old invoices, preparing current year files, etc.)

14. Perform year-end Form 1099 function.

Requirements:

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

1. High School diploma. Preferably with a concentration on business subjects including bookkeeping.

2. Six months of clerical business experience, including computer experience and proven strong math skills.

3. Ability to communicate with people via the telephone and in person.

4. Ability to prioritize work flow.

5. Ability to sit for extended periods of time and perform data input.

WORKING CONDITIONS

1. Normal office environment.

2. Performs data entry with repetitive hand movement and visual concentration at video display terminal in order to review and enter data.

3. Requires the ability to kneel or bend when filing or retrieving invoices from files.