ADMINISTRATIVE ASSISTANT I
Average Hours per Week:
Required Skills Tests:
Administrative / Clerical
Provides administrative support duties for the Maintenance department. The duties include managing files, processing human resources paperwork, and performing general office tasks.
Payroll Data Processing
- Efficiently and effectively performs data entry and tracking of department staff hours worked.
Provides backup for the payroll designee on the updating, reviewing, and approving team members’ attendance cards as needed.
- Processes team members’ paperwork.
Processes paperwork including the new hires, terminations, promotions and transfer to other departments, status changes on team members; office space set-up, parking, office keys, card keys, and lockers.
- Efficiently and effectively performs the administrative functions of the position.
Assists the department manager/director with appointments and schedules on their calendar.
Makes travel arrangements and prepares expense reports as needed.
Coordinates and keeps track of yearly team member evaluations and recognitions.
Screen incoming phone calls and routes to appropriate team members/departments.
Composes and prepares documents, correspondence and reports.
Records and transcribe meeting minutes.
Performs clerical duties such as document filing either in digital form or hard copies, scanning, copying, and faxing documents.
Equipment Control and Supplies
- Orders maintenance and office supplies.
Orders maintenance supplies as needed, such as cleaning chemicals, tools and equipment.
Prepares check requests; tracks purchase orders and reconciles department expenses.
Guest Service -
Provides top quality guest service.
Always greets the guest with a smile, work collaboratively with all Viejas Team Members to develop and maintain a positive relationship in delivering an unsurpassed experience at all times.
Responds to inquiries from managers, team members, and the public on a variety of questions, referring more complex questions to the appropriate resource.
When on the casino floor, assists guests.
Maintains knowledge of current marketing promotions and/or special events.
Works on assignments that are routine in nature but recognizes the need for occasional deviation from accepted practice.
Normally receives instructions on all work.
Refers more complex issues to higher level.
Acts with discretion and confidentiality in handling sensitive material; required to sign and adhere to a confidentiality agreement.
Under direct supervision, has little or no role in decision making.
Interacts with guests and peer groups.
Does not provide supervision to others.
High school diploma or general education degree (GED) required.
0 to 2 years of related experience and/or training.
Experience with a union is a plus.
Bilingual in English and Tagalog is a plus.
Knowledge and Skills
Good written and verbal communication skills.
Good interpersonal skills.
Strong guest service skills and attention to detail.
Working knowledge of Word, Excel and internet search software relevant to the position.
Basic office skills including telephone manners, copier, and other office equipment.
Knowledge of payroll system.
Good organization skills.
Ability to pay close attention to detail, multitask, and manage time.
Ability to maintain high level of confidentiality.
Ability to work in a high pressure, deadline oriented, and fast paced environment.
If you need reasonable accommodation to complete the on-line application, please contact the Human Resources Department.
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