The AP Clerk provides support to the Materials Management department and is responsible for data entry of accounts payable, reconciliation of vendor statements, coding and matching invoices to packing slips, running month end close and reports, running the weekly preliminary check runs to determine cash requirements, maintaining vendor files,. Requires a high level of professional judgment and discretion in carrying out assignments, the ability to problem solve, a high degree of confidentiality, and the ability to work under pressure. Must be able to work well with physicians and employees on sensitive issues, communicate in a professional manner and be able to use persuasion to accomplish compliance. The successful candidate will project a professional demeanor and appearance while maintaining the confidentiality of administration, patients, physicians and employees.
Maintains record of requisitions, purchase orders, invoices and reconciles any discrepancies
Verifies invoices and contract pricing. Ensures PO, invoice and receiving documents are reconciled.
Code and pay all invoices in a timely manner.
Reconcile vendor issues related to credits and payments. Handle all vendor calls.
Prepare various reports including, end of month accrual log.
Work with Materials Management department to resolve invoice problems and credits.
Review and follow-up on vendor statements.
Maintain vendor files.
High school graduate. Three years previous accounts payable experience preferable in a hospital or clinical environment.
Must have the skills necessary to operate the office equipment required to fulfill job duties.
Ability to write routine reports.
Medical terminology and computer experience beneficial.
Good communication skills.
Must be proficient in Excel - creating formulas, sorting, filtering worksheets, copy and paste, etc.