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Job Title:   Education Center Administrative Asst
Sycuan Tribe
 
D.O.E.
Days
Part-Time
 
 

JOB DESCRIPTION:
  Job Purpose:
 
Provides administrative and clerical support to the Education Department
 
 
Job Duties and Responsibilities:
(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)
 
  1. Provides administrative and clerical support to the Education Department by collecting, sorting, and processing incoming and outgoing mail, filing, creating and revising departmental forms and documents as needed, updating instructor contracts, updating class information on the Education Department web page, entering data for annual budget and financial data spreadsheet for Education Director's review, collecting and tracking hours for sub-contracted and non-tribal students from Supervisors, and sending them to Accounts Payable for processing. - 30%
  2. Provides initial customer service by answering incoming calls, greeting visitors, parents, students, and employees in a friendly and courteous manner, screening and directing visitors and callers, answering general inquiries, relaying pertinent messages and inquiries to the appropriate person, and assisting Education Center Supervisors as needed. - 20%
  3. Provides the Payroll Department with an accurate accounting or the Education Department staff time and attendance by preparing, reviewing, and correcting submitted payroll information within the scheduled pay period, and verifying, recording and generating payroll adjustments. - 20%
  4. Monitors supplies and assets for the Education Department by maintaining inventory of departmental supplies, ordering supplies as directed, processing purchase orders, reconciling bills, requesting payment for vendors and suppliers, conducting department monthly audits of inventory and assets, and researching and communicating findings to the Education Department Director.- 10%
  5. Ensures department vehicles are in satisfactory condition by coordinating routine inspections of vehicles, ensuring all permits and licenses are current and up to date, identifying when routine repairs are necessary, scheduling maintenance and repairs with appropriate personnel, and following up with mechanics on repair progress and completion. - 10%
  6. Maintains a professional department image by consistently communicating and presenting information in a professional manner in all business interactions. - 10%
 
 
Job Specifications:
Education and Experience:
Essential:
  • High School Diploma or G.E.D.
  • 3 years administrative experience
  • CA Driver's License in good standing
  • TB Clearance
  • Whooping Cough Vaccination
 
Desirable:
  • Education work experience
  • Tribal experience 

JOB REQUIREMENTS:
Skills and Knowledge:
Essential:
  • Ability to interact effectively with vendors, employees, students, and visitors
  • Ability to communicate effectively in the English language
  • Ability to compose, read, and edit written documents in the English language
  • Ability to prioritize and perform multiple tasks and assignments
  • Ability to complete office forms, documents and written reports
  • Ability to maintain filing systems
  • Ability to meet deadlines
  • Ability to perform simple mathematical calculations
  • Working knowledge of database applications
  • Working knowledge of MicroSoft Office Suite
  • Ability to appear for work on time Ability to maintain professionalism and composure
  • Ability to understand and follow verbal directives and written directions
  • Ability to accept constructive criticism
  • Ability to maintain confidentiality


Desirable:
  • Multi-lingual
  • Proficiency in MicroSoft Word and Excel Proficiency in Powerpoint and Publisher Timekeeping experience

Supervisory/Managerial Accountability:

Direct: None
Indirect: None
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If you need reasonable accommodation to complete the on-line application, please contact the Human Resources Department.
 
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