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Job Title:   Associate Registrar

Note:  This job announcement has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. 
The Associate Registrar is an accountable manager in the Office of the Registrar (RO).  The incumbent shall be delegated functional authority in the absence of the Registrar.  On an on-going basis, the Associate Registrar shall have general oversight of course scheduling, academic records policy and procedures, records security, and the assessment and management of externally generated credits. 
Committee membership assignments shall be shared with the Registrar.
Additionally, the planning and assessment of customer service activities and office operation are included in assigned responsibilities. The Associate Registrar shall share responsibility for staff supervision and advise the Registrar as appropriate. 
  • Oversee cross-registration process.
  • Auditing and posting of degrees for all degree candidates.
  • Utilization of report writing tools for the extracting and mining of academic data.
  • Scribing and all training relative to the ongoing development of Degree Works.
  • Monitoring and implementing BANNER product enhancements as needed.
  • Creating, developing, and implementing quality assurance measures governing office processes and procedures using business intelligence and analytics.
  • Using systems analyst approach, responsible for making sure that BANNER automated processes are fully operational and working as designed.
  • Plan and manage projects for operational improvements.
  • Development and maintenance of operations manuals for work station and appropriate ceremonies.
  • Develop strategic plans, in coordination with the Registrar, that support the College and Divisional strategic plans.
  • Assist in the preparation of the Annual Budget based on the proposed operational plan.
  • Perform Transfer and First Year course evaluation and database update.
  • Perform management and supervisory responsibility in the absence of the Registrar and/or as assigned.

Our ideal candidate profile will include:
Bachelor’s degree and five years of experience is required. A proven track record showcasing progressively responsible records management experience in a higher education setting with documented supervisory and leadership experience are highly preferred.  Master’s Degree is preferred.
Long term professional growth would be enhanced by further study and/or appropriate credentialing in management, IT, or Enrollment Management.   The work of this position requires excellent personnel management, operational and budget planning, interpersonal, organizational, and customer service skills.
Experience with digital imaging in a paperless environment is preferred.
Requires keen knowledge of BANNER system architecture: workflows, job submissions, Faculty Feedback, population selection utilization, system integration awareness, registration refunding using SFARSTS and SFAESTS, and multiple parts of term utilization.
Excellent oral communication skills are required when presenting information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations.  Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and e-mails.  Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals.  Good proofreading skills are essential.
To perform this job successfully, an individual must have advanced computer skills.  The ability to operate an Enterprise Information System, such as Banner is required.  This includes the ability to query the database (or to rapidly acquire the skill) to enable efficient report preparation.  An incumbent in this position also should have intermediate skills using the Microsoft Office Suite (Word, Excel, and PowerPoint).  The work may require operations such as typing correspondence and e-mails, plus creating brochures, tables, newsletters, pivot table, and graphs. 

Qualified individuals are encouraged to visit our website and apply via our online application:  www.spelman.edu.  Please submit a cover letter with your submission.   We offer a competitive compensation and benefits package and a campus environment filled with unique opportunities and experiences.
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Spelman College, a historically Black college and a global leader in the education of women of African descent, is dedicated to academic excellence in the liberal arts and sciences and the intellectual, creative, ethical, and leadership development of its students. Spelman empowers the whole person to engage the many cultures of the world and inspires a commitment to positive social change.

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