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Job Title:   PURCHASING MANAGER
Pueblo of Sandia
12012
Day
$52,096-$67,725 annual
Finance
Full-Time

JOB DESCRIPTION:
Position Summary
Responsible for coordinating and administering the purchasing procedures for Tribal Government in accordance with the purchasing policies of the Pueblo of Sandia and applicable federal and state regulations. 
Supervision Exercised
Reports to the Finance Director/Controller.
Major Duties and Responsibilities
  1. Performs, coordinates and supervises buying, expediting, and delivering supplies and services necessary for the proper operations of all Tribal Government departments.
  2. Prepares complex requests for bids and contacts vendors for bid quotations; analyzes bids received; and issues purchase orders.
  3. Researches and prepares bid packages; obtains and reviews bids for price, legality, and specification compliance. 
  4. Seeks out and interviews new vendors and suppliers to obtain information about products, trends, pricing, and delivery; researches their capabilities and product offerings for future placement or replacement based on quality, service and competitive pricing; monitors the replacement of a vendor, supplier or product to ensure an orderly transition.
  5. Recommends and develops purchasing policies and procedures within the limits of authority.
  6. Designs and implements new procedures and evaluation techniques for technical and administrative operations.
  7. Prepares and monitors contracts, outlining performance standards, tolerances, warranties, and maintenance requirements.  Ensures renewal of appropriate contracts before expiration dates. 
  8. Ensures compliance with department standard operating procedures, internal controls, and Pueblo requirements.
  9. Ensures compliance with Federal, State, and Tribal purchasing requirements.
  10. Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  11. Compares suppliers' bills with bids and purchase orders in order to verify accuracy.
  12. Prepares, maintains, and reviews purchasing files, reports and price lists.
  13. Confers with department representatives to determine specific procurement needs.
  14. Prepares and/or directs the preparation of reports, correspondence, studies, analyses, research, and accompanying recommendations. 
  15.   Performs additional duties as necessary.
Secondary Duties and Responsibilities
     
Knowledge, Skills and Abilities
  1. Ability to work effectively with diverse populations.
  2. Ability to analyze purchasing requests/orders for compliance with established procedures.
  3. Ability to evaluate procurement bids in accordance with established criteria.
  4. Ability to prepare bids, requests for quotes, and proposals in compliance with Pueblo of Sandia business policies.
  5. Records maintenance skills.
  6. Ability to use independent judgment and to manage and impart confidential information.
  7. Ability to be detail oriented and technically adept.
  8. Ability to work under deadlines and act with a sense of urgency. 
  9. Ability to be self-motivated and have demonstrated ability to stay organized and focused through purchasing process.
  10. Ability to communicate effectively both verbal and written. 
  11. Ability to multi-task and reprioritize regularly.
  12. Ability to negotiate to achieve the most favorable terms and conditions for the Pueblo. 
  13. Knowledge of governmental procurement policies, procedures, and methods. 
  14. Knowledge of public bidding process and competitive bid practices and procedures.
  15. Knowledge of methods used in evaluating vendor capability and performance. 

JOB REQUIREMENTS:
Minimum Qualifications, Education and Experience
  1. Bachelor’sDegree in Business Administration, Accounting or related field.
  2. Four (4) years of experience in government purchasing preferred.
  3. Experience in government purchasing must be within the last six years.
  4. Each additional two years of approved work experience may be substituted for one year of required formal education. 
  5. Certified Purchasing Professional (CPP), Certified Professional Purchasing Manager (CPPM), or Certified Professional in Supply Management (CPSM) credential(s) preferred. 
  6. Has already developed or significantly improved a cross-divisional purchasing structure.  Experience with creating a centralized purchasing function a plus.
  7. Must have a valid state of New Mexico Drivers License.
Licensing Status
Must be able to successfully pass a Background Investigation. 
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