HUMAN RESOURCE COORDINATOR
Average Hours per Week:
The Human Resources Coordinator is responsible for assisting team members and the Human Resources team with various processes and support, including benefits, recruiting, and onboarding. The incumbent is the front line office support for team member questions and responsible for the efficient handling of information.
(The following statements are intender as general illustrations of the work in this job class and are not all inclusive for specific positions).
Greet all visitors to the HR office and assist with team member questions.
Provide guidance and assistance to applicants, team members and leadership as needed.
Assist team members with all questions regarding team member benefits, ensuring that customer service standards are maintained and that all related policies and procedures are adhered to.
Process all new benefit and 401(k) enrollments; verify attainment of all proper documentation to comply with plan governance and federal regulations. Update and handle distribution of changes, including adding and deleting all coverage changes to appropriate team members. Examines team member records to answer inquiries regarding benefit coverage, payroll premium deductions and plan provisions.
Ensure system accuracy through quarterly coverage audits. Notify department management of potential risks as a result of the quarterly audit. Organize and distribute paperwork in association with eligibility and compliance for benefits and the quarterly audit.
Input all new hire, transfers, promotions, salary changes, reviews, terms, PAF’s into Infinium,
Ensure completion of all new hires and post orientation paperwork by reviewing for accuracy and completeness in order to be consistent with record keeping policies.
Assist team members in completing online applications when needed.
As needed, conduct preliminary interviews, evaluates applicant’s experience, skills, presentation, and suitability for current and future openings, and refer qualified applicants to department for further consideration.
Coordinate transfer request paperwork by screening transfer with team member and answering questions regarding position openings to ensure team member is qualified for position requested; input transfers and submit requests to appropriate department manager, following company policy.
Assist with internal and external job fairs.
Enter team member paperwork into electronic filing system (Imagio).
Assist with new hire processing, including but not limited to greeting, application processing, and making badge.
Create and modify reports as needed; executes software download to the I.D. badge system to update team member records; generates periodic reports such as transfer, termination reports as required, daily, weekly, or monthly.
Maintain a strict level of confidentially in all matters of sensitive nature regarding team members or disciplinary actions, appraisals, salary information, and all team member records.
Monitor supplies and equipment, review inventory and place purchasing requisitions in order to maintain levels of inventory which best meets user and department budget requirements; attends to all office equipment maintenance.
Special projects as required.
Fulfill other duties as directed by the Director of Human Resources.
Bachelor’s degree in Human Resources or related field.
Six to twelve months work experience in a related field/capacity preferred.
Great customer service skills.
Must have advanced computer skills.
Must be a great team player.
Must have experience completing special projects.
Ability to communicate effectively with all levels of Team Members.
Knowledge of relevant Federal, state and local laws, rules, regulations, codes and/or statutes.
Must have excellent planning and organizational skills.
General office experience preferred.
Knowledge of HRIS systems and applicant tracking systems a plus.
Ability to effectively communicate with all level of team members.
Ability to complete detailed paperwork.
Excellent team work.
Ability to research, analyze, comprehend, and act upon information as appropriate.
Ability to perform effectively in a faced pace environment.
Must be flexible to work varying shifts and time schedules as needed.
Ability to work independently on a wide varied of special projects.
Ability to communicate effectively verbally and in writing.
Ability to prepare clear and concise administrative reports.
Ability to review, comprehend, and respond to resumes, applications, etc. in order to select applicants for employment based upon best qualifications.
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