Accounting Administrative Assistant

Description:

Potawatomi Hotel & Casino (PH&C), owned by the Forest County Potawatomi tribe, is one of the most comprehensive, state-of-the-art entertainment properties in the Midwest, including slot machines, table games, poker tables, bingo, off-track-betting, a theater, event center, award-winning restaurants, full-service catering, and a luxury hotel, with a variety of business meeting and special occasion venues. In addition to being the premier entertainment destination in the Midwest, PH&C sets the bar high for responsible citizenship through its dedication to charitable giving, responsible gambling, and sustainability.

PH&C operates on growth-oriented Mission, Vision, and Values statements that emphasize providing opportunities, being the premier entertainment destination in the Midwest, and most importantly, acting with integrity in everything that we do. We are seeking a candidate with strong administrative skills to join our team as the Accounting Coordinator. The selected candidate will contribute to our continued business success by providing unsurpassed guest service, personal, and professional dedication to our Mission, Vision, and Values, and demonstrating a high level of integrity and ethical standards.

Principal Duties and Responsibilities (*Essential Functions)

*Provide ongoing and ad hoc financial data support functions to multiple managers and teams within the Accounting department. This will include but is not limited to populating spreadsheets and database forms; verifying overnight credit card batches; and researching/responding to credit card chargeback inquiries and retrieval requests.
*Greet and assist all visitors to the Accounting suite areas with professionalism, knowledge, and individualized guest service. Answers any general questions or direct visitors to the correct Accounting team member as needed.
*Organize, file and maintain high volume physical and electronic documents including but not limited to accounts payable records, financial journal entries, vendor and patron W9 forms, and patron forms W2G/1042S within the Accounting department. Coordinates off-site long term record storage and retrieval for all PH&C departments.
*Respond to patron requests for copies of Federal forms W2G/1042S/1099 and win/loss records.
*Coordinate the Internal Audit and Gaming Commission document requests including but not limited to maintaining electronic copies, notifying appropriate manager of request, ensuring documents are provided on time, and arranging document delivery and tracking.
*Perform clerical functions required by the Accounting department including but not limited to tracking and responding to written and email communication; prioritizing incoming mail; coordinating UPS Campus Ship; scheduling meetings; maintaining and publishing daily conference room schedule; creating and editing reports, memos, letters, and other documents; and overseeing petty cash funds according to PH&C policy and procedure.
Order office supply and equipment inventory within budget. Determine the amount of supplies needed on a regular basis and maintains established supply levels.
Ensure office cleanliness; monitors and reports potential office environment hazards; schedules services and equipment repairs as needed.
Perform job duties in full compliance with departmental Internal Controls, policies, procedures, and regulations.
Perform other duties as assigned.

Requirements:

An Associate’s degree as an Administrative Professional or related role and 2 years of related experience or an administrative technical diploma/certificate and 3 years related experience are required. If no degree, a high school diploma and 4 years related experience are required.
Office skills must include the ability to use standard office equipment and the ability to demonstrate basic Microsoft Excel skills, and intermediate Microsoft Word and Microsoft Outlook skills. Experience with accounting software and materials management systems preferred.
The ability to maintain discretion in handling confidential information.
The ability to interact with stakeholders of all levels and understand the interests of multiple stakeholders and how those interests relate to Potawatomi Hotel & Casino (PH&C) and its goals.
The ability to work irregular hours and extended shifts including late nights, early mornings, weekends, and holidays.
While performing the duties of this job, the team member must be able to talk, hear, operate a personal computer, and move freely throughout the office and property. The team member will be required to lift or move objects up to 25 pounds on a regular basis and up to 50 pounds occasionally with assistance Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions
The noise level is usually moderate. When on the casino floor, the noise level increases. The facility is not smoke free.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all qualifications, responsibilities, duties, and skills required.

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