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Job Title:   Payroll Administrator
West Palm Beach, FL - Governmental Center
Days
Payroll
Full Time
 
Mid-Level
02 / 28 / 2014

JOB DESCRIPTION:
The Clerk & Comptroller’s Office is an award winning, progressive organization recognized for state of the art technology with a strong commitment to leading the charge to a fully integrated electronic service organization. We provide a fast paced, results-oriented environment that places an emphasis on quality & timeliness and are committed to the highest levels of customer service and standards of excellence.

GENERAL ROLE OF POSITION:

Under direction, the incumbent supervises and coordinates the activities of payroll staff assigned to payroll processes for the Board of County Commissioners, Clerk & Comptroller and Palm Tran. 

Employees in this classification supervise and monitor workflow and productivity of payroll processing tasks and implement process improvements where indicated. This position has responsibility for ensuring the payroll system and processes are in compliance with federal, state and local regulations, and therefore, requires acute attention to detail, and the ability to process and monitor multiple priorities established time frames.  

The duties of the position include, but are not limited to:
  • Prioritizes, coordinates, assigns, and monitors staff payroll processing activities; provides proper training and guidance to staff in processing assigned tasks; assists staff with troubleshooting problems, providing input, guidance, and subject matter expertise.
  • Maintains payroll systems tables and configuration to ensure accurate processing of payroll data in compliance with pay practices and union contracts.  Maintains the systems County benefit tables and configuration to ensure accurate processing of benefits data in compliance with County policy.
  • Tests and validates various systems to support the payroll process: payroll configuration changes, automated payroll and time and attendance systems, tax updates, patches and upgrades, County benefit changes. Compiles and reviews various payroll records, tax reports and regulatory compliance forms; reviews quarterly and year-end reports in preparation for W-2 distribution.
  • Establishes and maintains policies and procedures for payroll processing functions; maintains current knowledge of legislation affecting payroll functions.
  • Ensures the accurate and timely calculation of all payroll taxes, employee insurance premiums and other benefit payments.
  • Reviews and ensures accuracy of Federal Tax Deposits.
  • Performs personnel management functions, i.e., performance evaluations, recommending hiring, recommending promotions, disciplinary actions.
  • Develops and maintains an effective and efficient record keeping and file maintenance system; ensures adherence to established filing methods and standards.

     

JOB REQUIREMENTS:

MINIMUM TRAINING AND EXPERIENCE:
 
Bachelor’s degree with course work in accounting  or business management principles; supplemented by five (5) years progressively responsible supervisory experience in payroll administration, payroll system, PeopleSoft experience a plus, functional administration with demonstrated in-depth knowledge of federal and state regulatory requirements governing payroll functions.    
 

 

The Clerk & Comptroller’s office is a drug-free workplace. Selected candidates will be subject to a drug screening and background check as a condition of employment. Employment will be considered provisional until the drug screening and background check are completed. The Clerk & Comptroller’s Office is an Equal Opportunity Employer. Certain veterans and spouses of veterans receive preference and priority in employment for this position and are encouraged to apply.  Veterans' Preference will be given to eligible veterans or eligible spouses of veterans. If an applicant claiming veterans’ preference for a vacant position is not selected, he/she may file a complaint with the Florida Department of Veterans' Affairs(DVA), Division of Benefits and Assistance - Veterans' Preference, Post Office Box 31003, St. Petersburg, FL 33731. Any applicant seeking veterans’ preference in employment in the state of Florida who is not selected for the positionand is so notified,must file their complaint with the DVA against the agency or political subdivision,within twenty-one calendar days from the date the hiring decision is received or within three months of the date the application is filed with the employer if no notice is given.
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