Home / Careers
SEARCH JOBS     |     MY ACCOUNT     |     LOG IN     |     HELP

Job Title:   Supervisor II
West Palm Beach, FL - Governmental Center
Days
Finance
 
03 / 29 / 2013

JOB DESCRIPTION:

The Clerk & Comptroller is a constitutionally elected public trustee, who serves as the Clerk of the Circuit Court, County Recorder, Clerk of the Board to the County Commissioners, and the Chief Financial Officer, Treasurer and Auditor for Palm Beach County. 
As a public service organization with a commitment to excellence, the Clerk & Comptrollers’ office strives to be an example of government at its very best and is proud of being a recipient of the prestigious Governor's Sterling Award for Organizational Performance Excellence.  
We are seeking candidates with a strong sense of commitment to public service who desire a challenging and rewarding career.  If you are a passionate professional, a self-starter who enjoys a fast-paced, customer service-oriented environment where personal productivity and accuracy are highly valued, you are encouraged to join our team.
For those who qualify, the Clerk & Comptroller offers an excellent benefits package including health, dental, vision, life and disability plans plus participation in a retirement plan.
GENERAL ROLE OF POSITION:
Under direction, the position performs supervisory work in relieving an assigned manager of routine and non-routine operational and administrative duties for an assigned work unit of the Clerk & Comptroller. Employees in this classification are responsible for supervising and overseeing activities of an assigned clerical support staff, and providing training, direction and guidance in practical processes and procedures of the work. The classification is distinguished from that of Supervisor I by one or more of the following: a) greater degree in complexity in the unit tasks; b) greater fiscal and regulatory accountability of the work; c) authority over subordinate paraprofessional staff in the unit; and/or d) greater authority in management functions, such as participating in budget development and administration. Position exercises considerable initiative and independent judgment. Work requires acute attention to detail, and the ability to process and monitor multiple priorities and assignments within established time frames. Essential functions, as outlined herein, are performed according to area of assignment. Performs related work as directed.
POSITION DUTIES/RESPONSIBILITIES:
 

  • Prepares and/or updates processes and procedures for all unit tasks, as well as various general operating procedures, records, files, lists, and other unit documentation.
  • Prioritizes, coordinates, assigns, and monitors staff clerical support duties; provides formal and practical training and guidance to staff in unit processes and procedures.
  • Assists with personnel management functions, i.e., performance evaluations, interviewing, selection, and recommending hire/transfer/promotion/discipline.
  • Monitors work flow and productivity of staff under charge; monitors performance for adherence to established goals and objectives; provides recommendations to management concerning new or enhanced procedures, as appropriate.
  • Performs complex and/specialized functions of the unit; responds to difficult or unusual circumstances requiring specialized attention or supervisory intervention.
  • Prepares agendas and conducts and facilitates staff meetings; distributes administrative orders, memoranda, amendments and policy and procedural updates accordingly.
  • Prepares and processes various weekly, monthly, and annual reports applicable to work unit operations; submits such for management and administrative review.
  • Tracks time sheets, attendance, vacation, tardiness, sick time, and leave of absence; monitors such for unit scheduling and evaluation purposes; prepares unit payroll.
  • Reviews records, reports, logs, forms, statistics, invoices, and other work processed to ensure accuracy, completeness, and compliance with applicable regulatory standards.
  • Adheres to systems of audit controls and systems for reviewing tasks, procedures, unit efficiency and effectiveness, and staff training and development.
  • Develops, implements and facilitates effective cross-training mechanisms, as applicable to the needs of the work unit.
  • Processes various invoices, payments, and refund requests, as applicable to assigned department.
  • Participates in management functions of the unit, e.g., budget development and administration, policies and procedures development.
  • Ability to come to work and work the regular schedule and shift for the position
  • Compliance with all personnel policies and procedures

JOB REQUIREMENTS:

Associate’s degree with course work emphasis in business administration, management principles, and/or accounting practices; Bachelor’s degree may substitute for a portion of the required experience; supplemented by five (5) years recent, relevant, and progressively responsible experience that provides practical knowledge of all aspects of the work processed by the assigned work unit, with demonstrated knowledge of effective leadership and supervisory principles and practices; or an equivalent combination of education, training, and experience. May require Deputy Clerk certification, depending on the assigned work unit.

REQ: 130389/01252013

The Clerk & Comptroller’s office is a drug-free workplace. Selected candidates will be subject to a drug screening and background check as a condition of employment. Employment will be considered provisional until the drug screening and background check are completed. The Clerk & Comptroller’s Office is an Equal Opportunity Employer. Certain veterans and spouses of veterans receive preference and priority in employment for this position and are encouraged to apply.  Veterans' Preference will be given to eligible veterans or eligible spouses of veterans. If an applicant claiming veterans’ preference for a vacant position is not selected, he/she may file a complaint with the Florida Department of Veterans' Affairs(DVA), Division of Benefits and Assistance - Veterans' Preference, Post Office Box 31003, St. Petersburg, FL 33731. Any applicant seeking veterans’ preference in employment in the state of Florida who is not selected for the positionand is so notified,must file their complaint with the DVA against the agency or political subdivision,within twenty-one calendar days from the date the hiring decision is received or within three months of the date the application is filed with the employer if no notice is given.
 
 

Job Search Email a Friend
If you need reasonable accommodation to complete the on-line application, please contact the Human Resources Department.
 
©2014 Findly, All Rights Reserved | PRIVACY Powered by Findly