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Job Title:   Executive Administrative Support
Canon Business Process Services, Inc.
Exe Supp
Rockville
MD
0-10%
Full-Time
 
Day Shift

Advancing Business Performance to a Higher Level

Canon Business Process Services, Inc. is a leading provider of managed services and technology that enable organizations to improve operational efficiency while reducing risk and cost. Experts apply quality management principles and tools such as Six Sigma® to advance performance to a higher level. The company offers services including BPO, imaging, records management, print, mail and eDiscovery, and is an IAOP Global Outsourcing 100 Leader in 2012 for the sixth consecutive year. Based in New York City, Canon Business Process Services is a wholly owned subsidiary of Canon U.S.A., Inc. Parent company Canon Inc. (NYSE:CAJ) ranks third overall in U.S. patents registered in 2011 and is one of Fortune magazine's World's Most Admired Companies in 2012. Learn more at www.cbps.canon.com.


JOB DESCRIPTION:

 

Canon Business Process Services, Inc. currently has an exciting opportunity for an experienced Executive Administrative Assistant professional for our Rockville, MD office. Due to growth, we are seeking highly motivated, success-driven and proactive candidates that possess strong administrative support and process improvement experience. Previous experience working in a fast-paced Corporate environment a must.  

YOU MUST HAVE EXCELLENT CUSTOMER SERVICE SKILLS and be TECH SAAVY!

About Canon Business Process Services, Inc.
Canon Business Process Services, Inc. provides high quality managed services and technology to manage, monitor and optimize document intensive processes so companies can improve operating efficiency and performance. Canon Business Process Services, Inc. solutions span the document lifecycle and include records management, imaging, managed print services, mail and eDiscovery. Proprietary methodologies apply Six Sigma®. North American headquarters are in New York City and employment is about 5,000. Learn more at www.cbps.canon.com

Responsibilities:

Enhance C-level executives' effectiveness by providing information management support; representing the executive to others
Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
Provide International and Domestic Travel reservations for C-level executives and maintain flexibility when these arrangements must change - (frequent travel changes occur regularly)
Make travel arrangements using the Concur system
Proces expense reports utilizing the American Express system on a monthlly basis for C-level executives
Provide executive-level support to multiple executives concurrently and provide back-up coverage to co-administrative support employees
Work in a purchase order system to code and process invoices and approving for payment
Monitor and manage departmental budgets
Assist in stream lining processes for continual improvement
Coordinate conference room scheduling by using reservations system
Using Microsoft Excel, produce workbooks and spreadsheets to analyze data and prepare pivot tables, charts, graphs and other formats for presentation to C-level executives
Using Microsoft PowerPoint, produce powerpoint presentations from hand written and typed notes for C-level executives, edit existing slides by importing data and graphics; creating charts
Using Microsoft Sharepoint, work in a cloud environment sharing and monitoring documents, files, and other business intelligence
Conserve C-level executives' time by reading, researching, and routing correspondence and inquiries; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintain C-level executives' appointment schedule by planning and scheduling meetings; conferences, teleconferences, webexs, and travel

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies 
Develop and maintain strong, credible relationships across business units and deliver business results
Respond to changing situations and encourage and help others to do the same
Manage conflicting priorities and be comfortable in a fast paced environment
Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge
Manage complicated business calendars in Outlook
Maintain confidential records and files


JOB REQUIREMENTS:

 

YOU MUST HAVE EXCELLENT CUSTOMER SERVICE SKILLS and be TECH SAAVY!


About Canon Business Process Services, Inc.
Canon Business Process Services, Inc. provides high quality managed services and technology to manage, monitor and optimize document intensive processes so companies can improve operating efficiency and performance. Canon Business Process Services, Inc. solutions span the document lifecycle and include records management, imaging, managed print services, mail and eDiscovery. Proprietary methodologies apply Six Sigma®. North American headquarters are in New York City and employment is about 5,000. Learn more at www.cbps.canon.com

 

Requirements

Minimum of 3+ years of experience working in a fast paced, Corporate environment
Bachelor’s degree required
Experience working in the pharmaceutical industry is preferred but not necessary
Travel arrangements - expert in international and domestic travel
Conference Room scheduling - ability to coordinate meetings
PowerPoint - extremely proficient using Microsoft PowerPoint
Excel - extremely proficient using Microsoft Excel
Resourceful - ability to research problems and find solutions
Proactive and solution minded. Able to make independent and high quality decisions

Must be creative and innovative
Hardworking and dedicated; hands on
Demonstrates professional judgment
Familiarity with HR concepts, practices and procedures is helpful
Ability to work with minimal supervision

Ability to manage multiple projects and priorities
Excellent project management experience is preferred
Excellent interdepartmental skills to manage interaction with all levels of internal staff and outside contacts
Exceptional oral and written communications skills
Flexible schedule and ability to work late hours if needed due to project demands
Highly organized
Proactive and Strategic thinker  

We are also seeking the following traits from our applicants:

Curious      Creative      Competent      Courteous      Confident      Charismatic 


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If you need reasonable accommodation to complete the on-line application, please contact the Human Resources Departmentat cbps-hr-recruiter@cbps.canon.com.
 
Canon Business Process Services, Inc. is an Equal Opportunity Employer
All candidates for employment must complete this application in full.
 
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