City Arlington
State VA
Type of
Shift Evenings

Hoteling and Conference Services Rep.

Canon Business Process Services, Inc.

Advancing Business Performance to a Higher Level

Canon Business Process Services, Inc. offers a comprehensive portfolio of managed services and technology across information and document management, business process outsourcing and managed specialty staffing. Combining singular experience and process knowledge, Canon Business Process Services helps clients improve operational business performance while reducing costs and risks. Named a Global Outsourcing 100 Leader by IAOP for the past nine years, the company is a wholly owned subsidiary of Canon U.S.A., Inc. Learn more at


Oce Business Services has an opening for a Hoteling and Conference Services Representative.  The HCC Representative’s responsibilities are to meet the internal client’s needs as it pertained to Hoteling and Conference Services.  Therefore, should always project a positive attitude and professional appearance. The way in which you conduct yourself is a reflection on the entire company. This position requires excellent customer service skills, ability to prioritize in an ever changing environment, as well as attention to detail.
Responsibilities include but will not be limited to:
Inspect individual workspaces and conference rooms for compliance with the “clear/clean desk policy.” Remove materials left in these areas and coordinate pickup/return of materials to hotelers.
Replenish standard office supplies for all workspaces and conference rooms.
Set up and breakdown catering and beverages as so indicated in catering report, daily.
Perform daily auto bump checks. Work with hotelers to reserve appropriately or find suitable alternative workspaces.
Maintain personal and project file assignments for all staff, including assignments for new hires and removals for terminations.
Prepare workspace for guests, new hires and post-terminations.
Place nameplates daily based on current reservations; remove name plates based on bumped reservations.
Verify the functionality of the kiosks, and report and problems to Coordinators.

Perform light cleaning and organizing of office and work space areas. 
Report any cleaning and other general maintenance for the office to Coordinators.
Provide backup assistance to other Hoteling Coordinators and Technicians as required.


The incumbent in this position should possess a high school diploma, preferably with some hospitality and/or catering experience and a minimum of two years experience in an office environment.  The deal candidate will have the excellent verbal and written communication skills, excellent customer service, flexibility in their work schedule and the ability to lift and move boxes up to 40 pounds.

If you need reasonable accommodation to complete the on-line application, please contact the Human Resources Department at
Canon Business Process Services, Inc. is an Equal Opportunity Employer. All candidates for employment must complete this application in full.