Oce Business Services has an opening for an Office Services Representative. Under general supervision, this position is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages.
Responsibilities include but will not be limited to:
Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all activities; performs related duties as required.
Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames.
Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).
May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.
Performs other administrative duties from inserting, copying and photocopying to faxing as needed.
Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee.
Provide reception work such as answering telephones, taking messages and greeting visitors.
Move boxes, supplies or furniture; replace light bulbs.
May be requested to perform document scanning.
Prepare outgoing items for shipping.
Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site.