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Job Title:   Project/Transportation Coordinator
DDC - Tucson, AZ
Full Time


Position Summary:
Under general supervision of the Facilities Manager, plans and monitors progress of construction and renovation projects, estimates costs of projects, and advises staff and management of project costs, progress and problems. This position will also coordinate and support the Transportation efforts, develop weekly driver schedules, on site/off site trips and other support activities as necessary to support Guest Services.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:
Reviews the regular monthly building maintenance inspection reports and ensures that maintenance problems on reports are addressed by generating the proper work orders.
Maintains all building maintenance records.
Reviews documents prior to bid for errors and omissions and coordinates between all parties.
Drafts reports and assists in the review of programming, design development, and construction documents.
Schedules and mediates project meetings and documents report of meeting.
Reviews all contractors’ quotes and claims for unnecessary costs or waste.
Monitors the progress of both, the design and construction services.  Prepares construction observation reports relating to all aspects of design and construction projects.
Conducts routine site inspections during construction; assists with substantial completion, final inspection and warranty repairs of projects.
Monitors and updates construction costs and budgets.
Assists in the approval process of requisitions and payments to architects, engineers, and contracting parties.
Assists in ensuring fulfillment of contractual obligations and schedules by architects, engineers, and contractors.
Assists with the purchase coordination of necessary products not specified in the construction contract bid that will be required to complete the project.
Negotiates construction costs for change orders, documents and prepares change orders.
Review and certify all applications for payment.
Presents problems pertaining to construction and design and disputes to Manager for resolution and assists in solving problems.
Complies with agency requirements and submissions during construction phase.
Coordinates closeout documentation substantial completion, punch lists, and final acceptance.
Ensures construction activities are in accordance with plan specifications and codes.
Provides detailed oral and written reports, correspondence, and other communications regarding inspections including extent of deficiencies and requirements for corrections.
Keeps all parties abreast of all situations in a timely professional manner.
Contacts the Facilities Manager when a serious violation, accident or problem occurs.
Stays abreast of new technologies and principles by conducting research; attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
Conducts, attends, and participates in staff meetings, site visits and inspections, and other meetings with federal, state, tribal and other agencies.
Schedules transportation drivers to meet the needs of the enterprise and in support of Guest Services.
Works closely and provide recommendations to supervisor regarding budgets and recommendations for new vehicles.
Tracks annual physical/medical evaluation for licensed CDL vehicle operators.
Coordinates with Hotel Guests and TIA services and TIA use fees.
Ensures vehicles are roadworthy and safe.
Contributes to a team effort and accomplishes related results as required.
Performs other duties as assigned.


Minimum Qualifications:

Education and Experience:
Bachelor’s degree in Building Construction, Architecture, Engineering or related field plus one years related technical experience in construction project management.  Transportation scheduling and CDL preferred; or an equivalent combination of education and experience.  Must be 18 years of age.  Must posses a valid driver’s license.  Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming and to include the following:

Knowledge, Abilities, Skills, and Certifications:

Knowledge of the functions, structure, policies, and procedures.
Knowledge of applicable federal, state, county, and local laws, regulations, and requirements.
Knowledge of business English, proper spelling, grammar, and punctuation, and basic arithmetic.
Knowledge of methods, practices, and techniques used in construction projects including accepted trade practices on new construction, remodeling, and maintenance and repair of building facilities.
Knowledge of technical aspects of document preparation.
Knowledge of federal procurement regulations and procedures.
Knowledge of electrical, utility, mechanical, and plumbing trades.
Ability to communicate, read, and write clearly in basic English.
Ability to demonstrate outstanding guest service at all times.
Ability to solve complex problems and deal with a variety of indistinct variables in atypical situations.
Ability to maintain confidentiality.
Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds, employees, and officials.
Ability to work efficiently under stressful conditions, makes solid decisions, and exercise independent judgment.
Ability to prepare and present detailed reports.
Ability to handle multiple tasks and meet strict deadlines.
Skill in planning, organizing, and supervising construction projects.
Skill in operating business computers and office machines, including word-processing, spreadsheets, and database software programs.
Skill in applying architectural and construction techniques and methods to resolve technical problems.
Ability to develop weekly transportation schedules and coordinate the assignments and training of drivers.

Physical Demands:
While performing the duties of this job, the employee regularly is required to stand and sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand; and walk.  The employee occasionally is required to climb or balance; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  

Work Environment:
Work is generally performed in office setting with a moderate noise level as well as, outdoors at construction work sites.  Exposure to natural weather conditions, various dusts and mists, and normal debris and hazards common at construction sites may occur while performing outdoor duties.  Situations where safety-toe shoes, safety goggles, gloves, protective face shields, or hardhats are needed may arise.  Prolonged standing and walking may be on uneven surfaces or unstable ground.  Tight time constraints and multiple demands are common.  Evening, graveyard, holiday and/or weekend work may be required.  Extended hours and irregular shifts may be required.   


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