Gaming Commission
Palm Springs
Work Schedule
Average Hours per Week
Travel Involved
Job Type
Full Time
Starting Rate / Tips
Administrative / Clerical
Full Time
Gaming Experience:

Executive Administrative Assistant - GC

Job Description:

Job Description Summary
The Executive Administrative Assistant is responsible for proactively managing the Executive Director’s activities, and must work cooperatively with the staff under the direction of the Executive Director and Office Manager.

Essential Duties and Responsibilities(other duties may be assigned)

  • Be responsible for heavy calendar management
  • Answer phones and direct all incoming calls to appropriate person promptly and efficiently
  • Communicate and handle incoming and outgoing electronic communications
  • Prepares standard form letter correspondence
  • Keeps Executive Director  and Office Manager informed at all times of his/her activities;
  • Maintains security of confidential information;
  • Assists in other Commission Departments as directed by Executive Director;
  • Ability to establish and maintain effective working relationships with co-workers, outside agencies, industry representatives
  • Ability to organize work assignments and preserve work files;
  • Ability to work under time limited situations;
  • Maintain a safe and secure working environment
  • Prioritize and manage multiple projects simultaneously, and follow through  in a timely manner
  • Prepare agenda for the Commission meetings
  • Ensure filing systems are maintained and up to date
  • Open, sort, and distribute incoming correspondence, including faxes
  • Greets professionally and directs all visitors, including vendors, job candidates and guests
  • Professional personal presentation
  • Organize travel arrangements including flight, car, and related travel plans
  • Possess strong organizational and time management skills
  • Prepare for, attend, ACGC Board meetings and other meetings as directed by the Executive Director, maintaining and distributing accurate records, minutes, and supporting documents.
  • Prepare expense reports
  • Perform other job related task as assigned
    Must be proficient in Microsoft Office Excel, Word, Publisher, Outlook 

Job Requirements:

Education and/or Experience
Graduation from an accredited college or university with a Bachelor's degree in business administration or an equivalent is preferred.