JOB DESCRIPTION SUMMARY Assists in producing written/verbal communications; maintain confidential files, records and reports; Provides clerical and administrative support to the Recruitment Team. Make decisions and takes action based on previous experience and good judgment, within guidelines. Maintains office supplies/inventory for the Employment area and assists with calculating department expense accounts. Prepares various reports as directed by using a variety of Software Programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned) • Produce and edit a wide range of documents using a computer, in a timely manner. Copy, distribute and file as required, while maintaining an organized professional and secure workstation. • Maintains cleanliness of lobby, flyers and proper function of computers • Generate a schedule of processing and orientation to appropriate directors and managers • Assists with multi-line phone systems. • Assists Recruitment staff with Talent Acquisition Management programs. • Assists in placing advertisement on a weekly basis. • Distributes all incoming mail and signs for all packages. • Develops all new hire folders and assist with filing of various documents: transfers, requisitions, I9’s, PAN, all new hire packets. • Calculate and produce department reports for review/approval including: expense accounts, supplies/inventory, purchase orders, maintenance service requests and personnel authorizations. • Coordinate and route an efficient and timely flow of office paperwork/mail. • Provide guest satisfaction through assistance, directions, and information within the Human Resources department guidelines. Take action based on standard procedures, previous experience and good judgment to meet all deadlines. • Maintain strict confidentiality. Access and evaluate information using various computer systems, procedures and routines. • Provide assistance & guidance for software & reporting requirements. • As needed, assists the HR function at either property acting in an administrative support role.
SUPERVISORY RESPONSIBILITIES None GAMING EXPERIENCE PREFERRED
QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to read, write, speak and understand English language clearly to ascertain and document important information, to follow written and/or verbal instructions, and to provide clear direction/guidance. Ability to communicate verbally/written with all levels of management and employees in a positive and professional manner. Ability to complete tasks with minimal supervision. Ability to deal with a number of problems requiring initiative and good judgment. Possess the ability to listen and respond to Team Member or management inquiries/concerns using a positive, clear speaking voice, answering questions and/or offering assistance giving accurate information regarding plans, policy or procedures within guidelines. Demonstrate the ability to deal with internal/external guests, some of whom will require high levels of patience, tact, and diplomacy to diffuse anger, collect accurate information and resolve problems and concerns. Ability to access and input information using a complex computer system. Type a minimum 40 words per minute; Microsoft Word; Excel; Ability to handle telephone lines, multi-task and prioritize work as assigned.
EDUCATION and/or EXPERIENCE High School Education, GED, and or two years in related field WORKING CONDITIONS/PHYSICAL DEMANDS To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/work station for the duration of the shift. Also may be subjected to a smoke filled environment. Typically the individual will be housed in an office environment. The noise level in the work environment is usually moderate, but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.