Palm Springs
Work Schedule
Average Hours per Week
Travel Involved
Job Type
Part Time
Starting Rate / Tips
Tribal Government
Part Time
Gaming Experience:
Not Necessary

Collections Assistant P/T- Museum

Job Description:

Position Summary:
Under the supervision of the Collections manager, responsible for management and daily operations of the Museum's collections.

Essential Duties and Responsibilities:

Inventory and Database

  • Assists in the physical inventory of items in the collection.
  • Updates and populates collections software.
  • Runs database reports, correcting inaccuracies, adding information when needed.
  • Generates and maintains accurate records (digital and paper) of all accessions, loans, transfers, conservation treatment, movement, and damage/loss.


Procedures and Policies

  • Updates and maintains General Facility Reports and insurance reports.
  • Updates and maintains the Emergency Preparedness Plan.
  • Assists with preparation for Collections Committee Meetings.
  • Assists with updating the Collections Management Policy.


Exhibition and loans

  • Directs and tracks internal object movement and object handling for loaned and permanent collections.
  • Updates and creates loan documents as needed.
  • Routinely inspects exhibition locations within the organization, and performs condition reports.


Collections Care

  • Helps maintain safe, clean, and well-organized collections storage spaces.
  • Maintains an integrated pest management system.
  • Monitors the environmental conditions of collections, alerts proper sources if adverse conditions develop.
  • Schedules monthly maintenance of the HVAC units.
  • Knowledge of best practices in collection management including the handling, care, preservation, installation and storage of material culture.
  • Assists the Collections Manager in mount making for objects.
  • Assists in research and preparation for moving the collection to a new facility.

Job Requirements:

Preferred Education and Experience Requirements:

  • Working knowledge of standard museum collections management practices and procedures, including object handling and cataloguing.
  • Experience with digital photography and Photoshop.
  • Experience with audio/visual collections and the care associated with those collections.
  • Must have advanced computer skills in Microsoft Office, database management and familiarity with Collection Management Systems (such as PastPerfect).
  • Understanding of all aspects of installation and removal of exhibits, including creating condition reports, packing objects and coordinating and supervising shipping of collection items, and loans.
  • Bachelor’s Degree in Museum Studies or related field, with experience working with collections (Native American artifacts, historical artifacts).
  • 3 years’ experience working with collections (Native American artifacts, historical artifacts) and managing collections in a museum setting.
  • Extensive knowledge of Southern California indigenous cultures and culturally relevant collection/handling practices.
  • Familiarity working with tribal governments and community members.
  • Valid California driver’s license.