Palm Springs
Work Schedule
Average Hours per Week
Travel Involved
Job Type
Part Time
Starting Rate / Tips
Tribal Government
Part Time
Gaming Experience:
Not Necessary

Archivist - Museum P/T

Job Description:

Position Summary:


The Agua Caliente Cultural Museum (ACCM) seeks a part-time Archivist to join our dynamic team. Reporting to the Head of Collections, this position will contribute to the strategic development and growth of the ACCM’s new, 48,000 square foot, state-of-the-art facility and inaugural exhibitions dedicated to the history, culture, and present times of the Agua Caliente Band of Cahuilla Indians. The Archivist serves as the Institutional Records Manager (IRM) and is responsible for the professional care, daily management, maintenance, and providing access to the Museum’s archives, including its organization, preservation, and storage. The Archivist refines, implements, and upholds archival policies and procedures with regard to processing, documenting, and accessing archival collections. As an integral part of the team, performs other duties as assigned in support of Curatorial and Collections Departmental efforts.


Essential Duties and Responsibilities:

Coordinates and facilitates archives access requests by Tribal members, staff, researchers, research associates, and the public, as well as responds to archives information inquiries and requests.

  • Responsible for researching and responding to copyright and ownership issues.
  • Responsible for providing scans of images and documents using appropriate digital and metadata standards.
  • Coordinates and facilitates archives use in public programs.
  • Coordinates loans with Collections Manager.
  • Manages a small library.
  • Implements best practice guidelines in working with oral histories (permissions, digitization).

Responsible for archival maintenance. 

  • Evaluates and coordinates the re-housing and stabilization of archives.
  • Ensures accurate and up-to-date inventories and reconciliation of archives and records, including spot-check inventories.
  • Manages ongoing digital preservation projects.
  • Responsible for the appraisal, arrangement, and description of archival collections according to recognized archives standards.
  • Maintains records and prioritizes processing archive backlog.
  • Oversees housekeeping and IPM related activities pertaining to archives.
  • Coordinates the move of archives and library into new storage conditions.
  • Assists with maintaining department’s webpages, as well as verifying legal photo usage on website.

· Manages archival policies and procedures

  • Advises the Department in the creation, development, and implementation of collections management policies; archives procedures; procedures manual; departmental goals and preservation planning.
  • Implements and refines the museum’s records retention program in accordance with local, state and federal law.
  • Implements current procedures and develops new procedures for archival collections, taking into account previous organizational and cataloging systems.
  • Ensures current museum archives handling procedures are recorded and enforced.
  • Works with Collections Manager in preparation of proposals, reports, and other associated documents.

Job Requirements:

Preferred Education and Experience Requirements:

· M.A. or M.L.I.S. in Archives, Library Science, Museum Studies, or related field with formal training in archives management and preservation, or commensurate experience.

· Three years of Archives experience required, preferably in a museum setting.  

· Extensive knowledge of Southern California indigenous cultures and culturally relevant archival practices.

· Familiarity working with tribal governments and community members.

· Experience with professional archives management software and/or Past Perfect and environmental monitoring applications.


Abilities, Skills, and Knowledge:

· Knowledge of archives preservation requirements, storage needs, and registration procedures for archives.

· Up-to-date knowledge of professional standards and trends.

· Familiar with governmental regulations and legal requirements related to archives and experience in compliance with same.

· Familiarity with records produced by natural science, cultural and fine arts sources.

· Awareness of tribal cultural sensitivity issues.

· Knowledge of library systems and technology appropriate for managing a small library.

· Ability to maintain confidentiality in all professional matters.

· Demonstrated ability to communicate, orally and in writing, with staff, trustees, vendors and others.

· Organizational skills and attention to detail.

· Familiarity with Microsoft Office suite or other similar products.

· Proactive communication and interpersonal skills, ability to work within a team environment.


Physical Demands:

Must be able to sit, stoop, stand for extended periods of time, lift heavy containers (50 lbs.) and handle fragile items. Visual acuity and ability to work at computer for extended period of time. Occasional travel from office to storage areas.


Working Environment:

Ability to work in a window-less office.  Typically the individual will be housed in an office environment and will frequently work in the climate-controlled vault with slightly lower than average temperatures, and may occasionally be exposed to outside weather conditions.  The noise level in the work environment is usually low to moderate.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.